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10/8/20 Business Meeting

Agenda and Materials



Meeting Notes

The following is an informal summary of the meeting.

At the beginning of the meeting the school board recognized the district’s Nutrition Services staff for their incredible efforts to feed our students throughout the pandemic. Staff have been on the front lines since March 16 and have provided more than 317,000 FREE meals to children in our community. 

Report for Information: On The Dial Learning Update 
The school board learned more about the factors that would need to be considered before moving out of the Hybrid Model and into either In-Person or Distance Learning. The district is utilizing a six-step Learning Model Change Process to help guide decisions on if and when a transition to a new model could occur. This includes reviewing COVID rate data and considering things like student and staff absences, the ability to provide devices and curriculum resources to students, and the ability to safely operate schools. At this time administration is NOT recommending a change from the Hybrid model. 

Report for Information: Reimagine Stillwater Schools

The school board received an update on the Reimagine Stillwater Schools initiative to ensure “all students are seen, served and supported.” The district’s new cultural liaison shared information on the work underway in three key areas: 

  • Developing cultural competence in our teachers 
  • Elevating student voice and leadership to ensure inclusivity in the school community
  • Develop and implement cultural inclusive standards, curriculum and assessment

Report for Information: Chromebook Purchases 
The school board was asked to consider the purchase of 2,200 Chromebooks at a cost of about $670,000 to replace and replenish aging Chromebooks district-wide. Funding for the devices would come from the Coronavirus Relief Funds - part of the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act. New devices are needed to maintain state testing guidelines and to meet the needs of our students. Since spring, the district has provided 3,558 devices to students across the district to support 100% Online and Hybrid learning - this equate to about 43% of the district’s enrollment. The board will be asked to approve the purchase at the next board meeting. 

Action Items: Approval for Contract and Expenditure Procedure 
The school board approved a procedure for administration to bring proposed contracts and expenditures of more than $50,000 to the board for consideration prior to execution. The procedure applies to all contracts and expenditures, including, but not limited to proposed contracts for goods and services, purchase agreements, construction contracts/expenditures (including change orders), and new staff positions. As part of the procedure, contracts within the administration’s authority (less than $50,000) must also be brought to the board after execution in report form.

stillwater pony head

Additional Meeting Notes