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6/24/21 Special Meeting

Special Meeting Notice

Revised Agenda and Materials


Business Meeting Notes

The following is an unofficial summary of the meeting.

Report for Information: Summer Program Report 
School board members heard a report about the various learning opportunities offered to students during the summer, including Community Education classes, Summer Success for elementary students, Credit Recovery for high school students, and Extended Year for Special Education students. New this year, the district is partnering with community businesses and organizations to offer highly-trained tutors who can provide academic learning support to identified students. The district is also partnering with local early education programs to ensure 4 and 5 year-old children that qualify have a pre-kindergarten experience this summer. These partnerships are being funded through COVID-19 relief grants from the state and federal government. 

Report for Information: World’s Best Workforce Advisory Committee Report
The school board received an update on the work of the World’s Best Workforce (WBWF) Committee and reviewed the group’s recommended goals for the coming school year. Stillwater’s WBWF plan meets the goals of Minnesota’s World’s Best Workforce legislation. Goals have been developed in each of the areas defined by the state, including: all children are ready for school; all third graders can read at grade level; all racial and economic achievement gaps are closed; all students are ready for college and career; and all students graduate from high school. The board is expected to vote on the goals at a future meeting.

Report for Information: CliftonLarsonAllen LLP Auditor Engagement Letter 
Per auditing standards, the school board reviewed an engagement letter from CliftonLarsonAllen LLP, which explains the basic services they will perform in conjunction with our upcoming audit. The board voted at a previous meeting to approve the auditing firm as the district auditor for fiscal year ending June 30, 2021.

Report for Information: District Handbook 
The school board received an update on the District’s Handbook, which informs parents and guardians of district policies and required notices, as well as the rights and responsibilities of our students and their guardians. The board will be asked to consider approval of the handbook at a future meeting.

Action Item: Read Well by Third Grade
The school board voted 5-2 to approve the district’s Read Well by Third Grade Plan, which provides an overview of how staff is working to ensure reading proficiency for students. The plan outlines the district’s assessment process, interventions, professional development and more. The state requires the district to have a plan in place, and for it to be annually reviewed and approved by the school board. 

Action Item: OPEB Levy 
The school board voted 7-0 to levy taxpayers a maximum of $800,000 through a non-voter approved levy to help fund its OPEB obligations. OPEB, or Other Post Employee Benefits, are the benefits that the district is obligated to pay its retirees. 

Action Item: Q-Comp Levy
The school board voted 5-2 to levy taxpayers a maximum of $825,000 through a non-voter approved levy to fund the Q-comp program. Q-comp is a voluntary program through the state that allows districts to develop a plan to reward teachers for performance and professional development. 

Action Item: 2021-22 Preliminary Budget 
School board members voted 6-1 to approve the preliminary general fund budget for the 2021-2022 school year. A preliminary budget must be approved each year by June 30. The budget is based on a set of assumptions including, but not limited to, enrollment projections and current law and regulations. 

Action Item: LTFM Fiscal Year 2023
School board members voted 7-0 to approve a comprehensive list of projects that qualify for long-term facility maintenance funding. Items on the list were identified by our staff across the district and include routine maintenance and repairs to keep our buildings in good condition. 

stillwater pony head

Additional Meeting Notes